How do I prepare my child for an OT appointment?

Why preparation matters Children often feel anxious about unfamiliar environments and adults. A few simple steps can reduce stress and help your child engage better during the session, making the therapist's job easier and the appointment more productive.

Practical steps to prepare

**Create a visual schedule.** Draw or print simple pictures showing: arriving at the clinic, meeting the therapist, playing with toys or doing activities, and leaving. Walk through this with your child 2–3 times before the appointment. Even children aged 2–3 benefit from this.

**Use age-appropriate language.** Avoid clinical terms. Instead of "occupational therapy," say: "We're going to meet someone who helps kids with things like writing, playing, or getting dressed." For older children (5+), you might add: "They'll watch how you do activities and might suggest games or tricks to help you."

**Bring a comfort item.** Pack a favourite toy, blanket, or book. Many therapists welcome this as it helps children settle and gives them something familiar in a new space.

**Manage your expectations.** First appointments are typically assessment-focused. The therapist will observe your child, ask you questions about their development and daily routines, and may not do intensive "therapy" activities. This is normal and necessary.

**Practical logistics.** Arrive 10–15 minutes early to complete paperwork. Bring your Medicare card and any referral documents from your GP or paediatrician. If your child is accessing services through the NDIS, confirm your plan details cover OT and check whether the provider is registered with NDIA.

What happens next After the first appointment, the therapist will typically provide a brief summary and may recommend a follow-up assessment or therapy plan. If they identify concerns requiring medical input, they'll advise you to speak with your GP or paediatrician. OT services in Australia are regulated by AHPRA; all registered occupational therapists display their registration number.

If you're waiting for an appointment, services like OTWaitlist can help you find available providers in your area.